Contact Support
FAQ
This article contains information relating to features available in Actionstep's Express and Practice Pro + Accounting products. Areas where functionalities differ between products are noted below.
In this article, you will learn how to configure trust bank accounts within the admin menu.
Overview
Before you can start processing trust transactions, you will need to configure at least one trust current account that transactions can be made to/from. If you have an interest-bearing trust account as well, you'll want to the follow the same steps listed below to add that account as well. To view the trust accounting admin menu, navigate to:
Admin -> Trust Accounting
Adding a Trust Bank Account
To add an account, expand the 'Bank Accounts' tab, then click on the green + sign.
Doing so will open up the 'Add Trust Bank Account' pop-up window.
Account Setup
GL Account Number: You'll need to select an active bank account from your accounts list - by default, your system will come with a GL account for a trust current account.
Account Type: You can choose between current, investment and controlled monies.
Status: This will determine whether the account is open (transactions can be made to/from it). If you want to close the account, change this field to 'inactive'.
Bank Account Information
Bank Contact Record: You'll need to select the contact record of the banking provider that the trust account was opened under.
Account Number: The account number of the trust account.
Account Name: The name of the account - eg. Jones Law Trust Current Account.
Receipt Templates
Document Templates are only available in Actionstep's Practice Pro + Accounting product.
Receipt DOCX/PDF: The template that will be used to generate trust receipts. A system default is available, which you can also download and edit using merge fields.
Receipt Email: Allows you to configure the email message sent out with a receipt.
Statement Templates
Document Templates are only available in Actionstep's Practice Pro + Accounting product.
Statement DOCX/PDF: The template that will be used to generate trust statements. A system default is available, which you can also download and edit using merge fields.
Statement Email: Allows you to configure the email message sent out with a statement.
Bank Settings
Document Templates are only available in Actionstep's Practice Pro + Accounting product.
Bank Plugin: For most users, you will want to select the default option. New Zealand users can select the 'ASB' plugin if their trust account is held by ASB, and doing so will give them access to a wider range of options.
Deposit Slip DOCX/PDF: The template that will be used to generate trust deposit slips. A system default is available, which you can also download and edit using merge fields.
Payment Confirmation Templates
Document Templates are only available in Actionstep's Practice Pro + Accounting product.
Payment DOCX/PDF: The template that will be used to generate trust payment confirmations. A system default is available, which you can also download and edit using merge fields.
Payment Email: Allows you to configure the email message sent out with a payment confirmation.
Statement Settings
Exclude Empty: Excludes matters for which there have been no transactions within the specified period.
Exclude New: Excludes any new matters.
Exclude Recent Days: Prevents a statement being generated if a statement was previously generated within the specified number of days.
System Number Sequences
This set of fields will determine the numbers of receipts, payments and transfers. You can use this to ensure that transactions continue seamlessly from the previous system you were using. Note that this is not actually a compliance requirement as you are using a new system.