Client Profitability Report

Overview

The Client Profitability Report provides a wealth of information that provides real insight into KPI's for your firm. You can see how your firm is performing on work billing and collections. You can glean performance on staff, clients, and practice areas.

The report summarizes the work performed, what has been billed, and what has been collected.  These totals are calculated to provide both a billing and collection realization rate.  

Accessing the Client Profitability Report

The Client Profitability Report can be accessed in Reports > Billing Reports.

Report Configuration Options

There are Basic options to quickly display report information. There are also Advanced options for more granular filters and layout options.

Basic

Filters

WIP and Invoice Date range	Provides options for a range of dates. This will control which items are used in the report figures. The only invoices and time/fee entries that will be considered on the report are items that fall between the first and second selected dates.
Responsible lawyer	Allows selection of one or more responsible lawyers. This will filter the report to only items attributed to matters where the selections are the responsible lawyers. Leaving this field blank will allow the report to display information from matters, regardless of the user with the responsible lawyer designation.
Show matters with no AR	By default, the report will not display information for matters with no AR and WIP. Selecting this option will allow the report to display information from matters that have been billed in the past but currently have no AR. Note: Matters that have never had WIP will not be displayed with this option.

 

Layout Options

Show matter detail	Toggles the display of matter tables. When this is on, a table will be displayed for each matter. This toggle can be useful to expose matter details or hide them to only reference summaries.
Show firm summary	Toggles display of Firm summary table. When this is on, a table will display, totaling all items that are filtered for the report to take into account. Turning this off will hide the firm summary table.

 

Note: See Understanding the Output of the Client Profitability Report section further down this article for description of the information displayed in the tables listed above. 

Advanced

Filters

Matter type	Filters the report to display only information from the selected matter type(s).
Matter	Filters the report to display only information from the selected matter(s)
Client	Filters the report to display only information from the selected client(s)
Bill type	Filters the report to display only information from the selected bill type(s)
E-Billing	Filters the report to display information based upon whether the matter utilizes eBilling.   All will display any matter regardless of whether it uses eBilling. Enabled filters for only matters with eBilling. Disabled filters to matters not using eBilling.
Exclude unbilled items	If this toggle is On, the report will not display unbilled values, and those values will not be factored into any figures. By default, this option is Off, which allows the report to display values of unbilled entries.
Show matters with no data	This option works in conjunction with the Basic option Show matters with no AR. When Show matters with no AR and Show matters with no data are On, even matters that have no bills or associated hours/fees will be shown on the report. This can be useful to see specifically which matters have no associated work.

 

Layout Options

Show client summary	Toggles the display of client summary tables. A table is displayed per client that includes only information for matters with that client.
Show matter type summary	Toggles the display of tables that display information per matter type. Each matter type's information will be displayed in its own table.
Show bill type summary	Displays tables by the billing arrangement set in the matter billing options. There can be separate tables for Hourly matters and Fixed fee matters.
Sort detail by	Controls the order which matter detail tables display on the report.    Responsible lawyer Sorts results based on the responsible lawyers name, alphabetically ascending. The alphabetization is based on the Contact name format field in Admin > General settings. This means the order could be determined by the first, last, or preferred name depending upon the setting.  Client Sorts results based on the client's name, alphabetically ascending. Uses the Contact name format field in Admin > General settings to determine alphabetization. Matter type Alphabetically sorts table order by Matter type in ascending order. Matter name Alphabetically sorts table order by Matter name in ascending order Matter ID Numerically sorts table order by Matter ID ascending.

 

Note: See Understanding the Output of the Client Profitability Report section further down this article for description of the information displayed in the tables listed above. 

 

Producing the Client Profitability Report

On Screen (HTML)	Displays the report on the current screen
PDF	Downloads the report in PDF format
MS Excel	Downloads the report is xlsx format

 

Understanding the Output of the Client Profitability Report

Note: Using the three output options will generate the same information in the selected format. For the purposes of this explanation, we will use images from the On Screen (HTML) output.

 

Output Options (On Screen Only) and Header Information 

Reload	This button will re-generate the report. This can be useful if changes are being made while viewing the report to see difference between before and after the changes.
Print	This will launch your browser's print dialog. The behavior and display of the dialog is dependent upon your browser and workstation settings.
Excel	Downloads the report in xlsx format
PDF	Downloads the report in PDF format
Show settings button	Displays the configuration options for the report. Once displayed, the configuration options can be hidden by selecting the Hide settings button.
WIP and Invoice Date range	Displays the date range, selected in the configuration options, for information displayed on the report.
Sort detail by	Displays the Sort detail by option selected in the configuration options.
Layout options	Displays which layout options have been selected in the configuration options.
Generated stamp	Displays the name of the user who generated the report, as well as the date and time the report was generated.

Column Definitions

Each table has the same columns. The values are determined by the type of table. The table types are defined in the next section.

Items	The Items column contains the row designations for the table. Each item is the category for all subsequent information in that row.  Billable fees Time/fee entries with a bill behavior of 'bill' designated on the entry. NC/hide fees Time/fee entries with a bill behavior of 'No Charge' or 'Hide' designated on the entry. Fee totals A total of the figures in the Billable fees and NC/hide fees rows. Expenses Expense entry figures that are valid for the current table.  Note: This row only reflects items billed to customers. It does not include figures from Supplier Invoices. Totals Sums of the columns.
Work Unbilled - Hours	The number of hours that have yet to be billed
Work Unbilled - Value	The monetary value of the unbilled hours
Work Billed - Hours	The number of hours that have been billed
Work Billed - Value	The monetary value of the billed hours
Work Total - Value	The summed values of unbilled and billed hours
Billing - Billed	The total fee value that has been billed
Billing - Adj. Amt	The total fee adjustments on bills
Billing - Discount	The total discounts applied to bills
Billing - Total	The total value of billed fees +/- adjustments - discounts
Billing - Write-Off	Any write-offs that have been applied to the billed items regardless of the date of the write-off
Effective - Unbilled Hr $	The average rate of unbilled hours.  Calculated as Unbilled value/unbilled hours
Effective - Billed Hr $	The average rate of billed hours, after taking into account adjustments, discounts and write-offs. Calculated as (Billed value +/- adjustments - |discount|
Billing - Realization	The percent of fees/expenses billed against unbilled fees/expenses minus any negative adjustments, discounts, and write-offs. Specific calculation: (Unbilled items +/- |fee adjustments| - |discount| - |write-offs|) / (Billed items + unbilled items) Note: discounts and write-offs are always negative figures. The calculation above uses the absolute values of those figures. Fee adjustments can be negative or positive. If positive, they are added. If negative, they are subtracted.
Collection - Paid	The amount of billed items for which payments have been received
Collection - Realization	The percentage of billed items that have been collected. Paid amount divided by (paid + AR)
Collection - % Collected	Percentage of Paid amount against paid amount plus AR. Paid amount / (paid amount + AR bal)
Collection - AR Bal	The amount that has been billed but not yet collected

 

Tables

Matter Detail	The Matter Detail table displays the profitability information for a specific matter. The header above the table provides the following information: Table title - Matter name (matter ID) Client name Matter type Responsible lawyer Bill type - Fixed fee or hourly Average days to bill - days from when items for a bill are created to the point those items are billed. For instance, A fee entry created 2 days ago and billed today took 2 days to bill. Average days to pay - the average time it takes the bills on the matter to be fully paid. Calculated with each bill's AR date and the date of the final payment that brings the bill's Balance Due to zero.
Firm Summary	The Firm summary table provides profitability information for all items for which the report is currently filtered. The header above the table provides the following information: Table title - Firm Summary Average days to bill - Average time it takes from when bill items are created until they are billed Average days to pay - The average time it takes for a bill to be paid once it is created. Calculated from the bills' AR date
Client Summary	The Client Summary table displays profitability information across all bills and matters associated with that client. The header above the table provides the following information: Table Title - Client summary - Client's name Average days to bill - Average time it takes from when bill items are created until they are billed Average days to pay - The average time it takes for a bill to be paid once it is created. Calculated from the bills' AR date
Matter Type Summary	The matter type summary table provides profitability information for all matters of a specific matter type.  The header above the table provides the following information: Table Title - Matter type summary - matter type name Average days to bill - Average time it takes from when bill items are created until they are billed Average days to pay - The average time it takes for a bill to be paid once it is created. Calculated from the bills' AR date
Bill Type Summary	The bill type summary table provides profitability information by bill type. If multiple bill types are used in the system, a table will be created for each. The header above the table provides the following information: Table Title - Bill type summary - bill type (Fixed fee or hourly) Average days to bill - Average time it takes from when bill items are created until they are billed Average days to pay - The average time it takes for a bill to be paid once it is created. Calculated from the bills' AR date