Inventory - Creating Items

Create Inventory Item

1. Select the ‘+ NEW ITEM’ menu item from the main Inventory Items List as shown above.
2. Complete the resulting form and use the Submit button to create the new inventory item.

Field	Description
Our Code	Unique code assigned to the item
Item Name	Item Name
Item Description	Item Description - used for information only
Item Type	Not used currently
Category	Category this item will be grouped under
Unit of Measure	Default Unit of Measure for item
Track Stock	Not used Currently
Status	Status of Item in inventory
Manufacturer	Reference field only currently
Barcode	Reference field only currently
Income Account	Income account for sales of this item - not required if able to inherit from Category
Expense Account	Expense account for purchases of this Item - not required if ablle to inherit from category
Selling Price (Excl)	Selling price for this item - excluding GST
Tax Code	Default tax code that would apply to this item

3. Go to the Suppliers menu within the Inventory Item and add the new suppliers that can provide this item. You can have more than one supplier for the same item as indicated below also.

There are 2 date fields shown against each Item:

•  Last Changed refers to the date that the price amount was physically changed; while
•  Last Updated refers to the date that an import was done but the price amount was not changed.

4. If you have more than one active price list, you will then need to add this item to the required price lists.

Also note that you are able to add in price breaks based on volume within the pricing for an Inventory Item (as shown above). This allows you to specify not only the price break but also the quantity that the new price would take affect from.

5. Tags are used in the Actionstep Inventory module to add some attributes to Items for reporting or additional grouping outside of the Category.

For example, when building a house, all concrete may not need to be purchased at one time as some will be required for the foundations, while some for the driveway and paths which would be poured at a later stage. In this case, you may use a tag to identify which stage of the building process the item may be required.

To add a Tag to an Item, use the Tags menu and select the desired Tag or Tags to annotate to the Item. Tags can also be assigned in the Sale or Purchase report as well.