This article explains how to link your bank accounts to your accounts in your accounts list/general ledger/chart of accounts.
This will need to be done before creating any document or transactions requiring a Bank.
|WARNING: Do not enter trust account details on this screen please use the Admin - Trust Accounting screen for this - instructions here.|
|TIP: You may not want anyone being able to see your bank account number. You will still need to enter a bank account number but it can be a random number for e.g. 11111.|
Go to Accounting > Accounts > Account List
This option should be used to link a physical bank account number to an account that has been set up in Actionstep Accounting, for e.g. your Current Trading Bank Account/Business Account or Savings Account. It is only available to accounts that have an Account Type of Bank.
Click on the -- Link Account -- hyperlink that is found in the Additional Info column for the Bank Account that you wish to link.
Select the name of the Bank that the account is held with from the drop down list. The Bank must have already been set-up as a Contact with a Type of Bank for it to appear in the list.
|GL Account||This is the account you have selected to add a bank account to|
|Bank Contact Record||you will need to create a company contact record for the bank that you hold your account with. You will link to this contact record here.|
|Bank account number||This is your bank account number. If you use any import/export formats then ensure this is correct, otherwise it is for display purposes only.|
|Account display name||This is the name or description of this bank account for use when selecting a bank account on various forms around the system. This value must be unique.|
|Print template||This is the template used for any deposit slip|
|Branch Name||If your bank requires a specific branch name to appear on deposit slips, you can enter it here. Most modern banks do not require this.|
If your bank requires a transit code (aka Swift code) to appear on deposit slips, you can enter it here. Most modern banks do not require this.
|Electronic Banking - Enable||this will enable electronic banking - Electronic banking allows you to export Direct Credit or Direct Debit payments to your bank using a bank approved file format. Not all banks are currently supported.|
|File format||The only bank currently supported are in Australia (ABA Direct), and New Zealand (ANZ, BNZ, ASB, Westpac and National)|
The account details will now appear in the Accounts List for the selected Bank account.
Delete Link to Bank Account
This option should be used to delete the link between a physical bank account number and an account that has been set up in Actionstep Accounting, for e.g. your Current Trading Bank Account or Savings Account. You would use this if you have changed bank and wish to update the bank account details.
Click on the hyperlink in the Additional Info column (Accounts List) for the Bank Account that you wish to delete link for and then select delete link. Once deleted you can setup the new link.
You will then be taken to the delete bank account link and you can enter a reason and click on delete selection.
|WARNING: You can only delete a bank account that has no electronic batches and no check series - you will need to make sure all electronic bathces are closed off and any check series are also closed before deleting the link.|
Once deleted you can then follow the instructions to link a new bank account.